ERASMUS+ is a programme for education, youth and sport set up by the European Union. The new ERASMUS+ programme combines the previous EU programmes for lifelong learning, youth and sport and the European cooperation programmes at university level.
Students can apply for an ERASMUS+ scholarship after completion of their first year of study, in order to study at a European university in another member country. The aim is to develop social and cultural skills and improve future career prospects, as well as to have the opportunity to familiarize oneself with the academic system, teaching and learning methods of a foreign university.
To do so they can apply for an ERASMUS scholarship.
What are the programme requirements?
- You are matriculated at HFU
- You have completed your first year of studies
- The partner university has an ERASMUS inter-institutional agreement with HFU
- Both home and guest university have a valid ERASMUS university charter (ECHE)
- You are planning a stay at the guest university of at least 3 months (90 days)
- You plan to take courses with a minimum of 20 ECTS points in accordance with internal HFU regulations
What does the scholarship cover?
- Monthly scholarship for up to 12 months each for a Bachelor's and a Master's programme, i.e. one can receive a scholarship for up to 12 months for a Bachelor's programme, and at a later date, the same again for a Master's programme. Scholarships are also available for doctorate programmes.
- Tuition fees at the guest university
- Extra financial support for students with special needs or children
- Academic recognition of credits gained abroad
- Opportunity to apply for an online language course through the ERASMUS programme
The level of financial support for Erasmus+ stays for students varies according to the costs of living in the different countries in the programme.
The amount of funding varies every academic year depending on the amount of funds which the HFU receives. The ERASMUS Application Procedures for the current academic year show the current country rates and funding periods.
Will my BAföG be reduced if I receive an ERASMUS scholarship?
Funding amounts of up to €300/month (calculated over your entire period of time abroad) will not affect your BAföG grant. If the ERASMUS funding is higher than €300/month, it will be deducted from your grant.
For more detailed information please contact the BAföG coordinator on your campus.
Do I receive additional funding if I take my children with me?
Yes. Erasmus+ aims to promote equal opportunities and inclusion. For this reason students who wish to take their children with them during their ERASMUS study period and who are at this time single parents, are eligible to receive additional financial support.
Participants receive the "regular" monthly ERASMUS funding which is fixed according to the country groups. In addition fixed monthly payments (limited to the EU country group highest payment level) are made:
- €125 for one child
- €175 for two children
- €200 for three or more children
Because a fixed amount is paid, no proof of costs incurred abroad is necessary. However proof (e.g. travel documents, proof of childcare abroad) that the child/children were also with you abroad must be provided.
The application must be made to the International Center before the period abroad begins.
The normal feedback report must also be completed and submitted to the International Center, including information about your experience with the children, within a month of the ending of the funding.
Do I receive more funding if I have a disability?
Yes. Erasmus+ aims to promote equal opportunities and inclusion. For this reason access to the programme is facilitated for students with a disadvantaged background and those with special needs.
Generally speaking there are at least 50 different funding schemes from which students with a certain level of disability can receive support:
- Special funding as a fixed sum:
Participants receive the highest monthly rate of funding for the period of their stay abroad. The level of disability must be proven. Receipts for costs incurred abroad do not have to be produced. Please fill out the application and submit it to the International Center.
- Special funding over an individual application:
This type of financial support requires a detailed application for special funding. The detailed application must be submitted to the DAAD at least 2 months before the start of the period abroad. The participant receives the highest monthly rate of funding for the country of stay. Further costs incurred during the period of stay abroad can be reimbursed by the DAAD up to a maximum of €10,000. The funding is calculated on the basis of the costs incurred during the period of stay abroad, provided it is not financed by any other national organization (e.g. integration offices, medical insurance companies, regional authorities, social welfare authorities, student services, etc.) These must be disclosed and proof submitted upon application. After the stay abroad, receipts for organizational costs incurred (airline tickets, rent contracts, work contracts with care workers, proof of payments, or similar) must be submitted.
Please contact the International Center with regards to additional funding as early as possible.
Useful information about universities which are equipped for the disabled can be found under the European Agency for Development in Special Needs Education: www.european-agency.org.
Will the courses I take during the exchange semester be accredited and what happens if I do not pass a course?
When you apply for a semester abroad, your faculty international coordinator will help you to fill out the so-called Learning Agreement. This lists all the courses which you intend to take during your semester abroad and states which of these courses will be accredited. In this way you will know in advance which courses you take abroad can be accredited at HFU.
The fully-completed Learning Agreement must be submitted to the International Center before the exchange semester begins. It must be signed by both the International Coordinator at the HFU as well as the contact at the guest university.
Changes to the Learning Agreement can be made up to 4 weeks after the start of the semester and must also be listed in the Learning Agreement.
If individual courses are not passed during the semester abroad, the conditions laid down in the Study and Examination Regulations for the individual degree programmes apply. For further information please contact your dean of studies, regional coordinator or international coordinator.
What advantages does an ERASMUS exchange programme offer?
- academic accreditation of credits gained abroad
- tuition-free study at the guest university
- financial support for additional costs related to studying abroad
- support in preparation (cultural, language-related, organisational)
- extra financial support for students with children
- extra financial support for students with disabilities
What are the selection criteria for an ERASMUS scholarship?
The funds available may not be sufficient to guarantee a scholarship for every student.
The following criteria will be used for selection purposes if required:
- academic grades (already achieved)
- language skills
- relevance of courses selected in semester abroad to degree programme
- personal qualities (including extra-curricular activities)
How do I apply?
- The application is carried out simultaneously with the online application for a place at an HFU partner university. (Simply fill out a few additional boxes on the online form.)
- The application deadlines are linked to those for a study place at a partner university (20 November - 20 January for the following winter semester; 20 April - 20 June for the following summer semester)
- No further application documents other than those which must be uploaded for the online application are required.
Please note: these application deadlines are binding. Neither an application for a semester abroad at an HFU partner university, nor the accompanying application for an ERASMUS scholarship are possible outside these deadlines.
What do I have to know about filling out the ERASMUS+ Learning Agreement?
The ERASMUS+ Learning Agreement must be signed by the student, the International Coordinator or Dean of Studies or Regional Coordinator, and the partner university. The signature of the partner university is not required at the time of application for an exchange semester abroad. However the completely filled out and signed form must be submitted to the International Center prior to departure. (Copy or scan – you keep the original!) Otherwise part payment of the ERASMUS+ scholarship cannot be made:
Please use wherever possible only the HFU form in English linked here and not the documents of the partner university!
5 steps to fill out the ERASMUS+ Learning Agreement:
- In Table A list all courses which you want to take in your semester abroad. If you are going abroad for 2 semesters, please list all the courses for both semesters.
- In Table B list all HFU courses which you want to have accredited by HFU for the exchange semester abroad. For a general recognition please do not list the individual courses, but rather the “mobility window” and the relevant number of ECTS.
- In the Annex please enter the courses which you are taking but do not want to have accredited.
- Fill out all fields marked in yellow.
- Collect all the required signatures and submit the document by email to the International Center (prior to departure at latest!)
Additional detailed help to fill out the form can be found at the end of the ERASMUS+ Learning Agreement.
To fill out the form you will need the Annexes to the Learning Agreement.
Further information can be found in the Guidelines of the DAAD.
HFU Business School students and IEB students applying for France, only upload an empty Learning Agreement during the online application. The completely filled out and signed Learning Agreement must be submitted by the following deadline to the International Center otherwise part payment of the ERASMUS+ scholarship cannot be made:
- Deadline for semester abroad in the winter semester: 15 June
- Deadline for semester abroad in the summer semester: 15 January
What do I have to do after the scholarship is awarded?
All participants in the ERASMUS exchange semester programme will be informed of further procedures by email by the International Center in due course.
All ERASMUS+ mobility scholarship holders are required to fulfill the terms and conditions set out by the partner university. These are stated in the ERASMUS Road Map which will be sent to you by email. Please read this carefully and be sure to meet the required submission deadlines for the various documents.
Failure to meet the requirements can lead to removal from the ERASMUS programme and to repayment of any financial support received.
The general requirements and rights of students in the ERASMUS+ programme are laid out in the ERASMUS+ Student charter.
Information regarding required language tests
The European Commission has an online language test for the 5 main European languages (DE, EN, ES, FR, IT, NL). All students/graduates must carry out this test in their working language both after selection/before the start of the mobility programme, and after completion of the stay abroad. This language test is not part of the selection criteria for an ERASMUS+ scholarship and is not valid for native speakers.
The language test aims to establish the current level of language proficiency of a participant selected for an ERASMUS+ scholarship. This language test should be carried out both before and after the stay abroad, to enable results to be compared and the level of improvement in language proficiency achieved by the participant to be established. The complete, systematic Europe-wide checking of the development of individual language skills will make it possible to evaluate the effectiveness of the ERASMUS+ programme.
This online language test is not to be confused with, and should not be used to ascertain, agreements made between partner universities/organisations in inter-institutional agreements (IIA) and Learning Agreements (LA) with regard to language proficiency levels. The language proficiency required of participants which is set out in these agreements must be ascertained during the selection process by some other means (e.g. a DAAD Certificate of Language Proficiency).
Additionally it is possible to apply for a free online language test through the ERASMUS programme.
Where can I find further information about the ERASMUS+ student mobility programme?
Further information about the ERASMUS programme can be found in German on the DAAD website (Deutscher Akademischer Austausch Dienst ⇒ German Academic Exchange Service). Please note, the DAAD is not responsible for counselling of applicants or for the application and selection process. This is the responsibility of the university taking part in the programme.
DAAD information regarding study and internship abroad within Europe can be found in German here.
Downloads of ERASMUS documents and forms
Before leaving for the exchange semester:
After arrival at the guest university:
At the end of the exchange semester:
Feedback Report Guidelines - Faculty Business School
European Emergency Number
Overview of ERASMUS+ Programme
The ERASMUS Programme for learning mobility of individuals is carried out at HFU with the aim of supporting the mobility of students and university staff for learning purposes and the transnational cooperation between universities.
Further information about the various types of mobility programmes can be found under the following links:
ERASMUS coordinator at HFU: Katrin Haberer
ERASMUS code of HFU: FURTWAN01
Budget and Timeframe
The EU-funded ERASMUS+ programme has a budget of approximately 14.8 mrd. Euros and will be in place over a time period of 7 years. By 2020 more than 4 million people will have profited from the programme.
The aims of ERASMUS+ are to improve skills and employability, to modernize the system of general and vocational education and to improve child and youth support. More information about ERASMUS+ can be found on the website of the European Commission.
Target group and new changes
The funding will mainly be used to strengthen mobility within Europe and, from 2015 on, it is planned, to a small extent with other parts of the world. By 2020 approximately 2 million students will have profited from ERASMUS+, and among those, over a quarter of a million from Germany. This will include students at every stage of their academic career, including doctoral candidates, who wish to carry out part of their study or an internship abroad. Students can receive a scholarship for up to 12 months during their Bachelor's, Master's or PhD programme. To make a stay abroad more attractive financially, a monthly mobility allowance is available to students especially for countries with higher costs of living. In future, internships abroad will also be possible after graduation. The ERASMUS+ programme also offers students, who wish to complete a Master's degree in Europe, the opportunity to receive an interest-free loan to do so. The current Excellence scholarship offered by Erasmus Mundus, which supports outstanding students wishing to complete a Master's degree in selected European Master's programmes which award the same degree, will be continued under ERASMUS+.
ERASMUS+ also adds to the further internationalization of universities by funding short-term docentships and training periods abroad for teaching and administrative personnel. In addition universities can invite foreign businessmen and women to lecture and take part in multilateral strategic parterships and common innovative projects with other European partners (also from non-academic areas), e.g. in the area of curriculum development or inter-departmental training. To work together with the business world, ERASMUS+ offers funding for the new knowledge alliances. Universities which are interested in getting involved in expanding capacity into third world countries can do so within the international university partnerships of the programme.
Funding for most of the mobility measures and the strategic partnerships will be provided by the national agencies in the 33 countries in the programme, (28 EU countries, Iceland, Liechtenstein, FYR Macedonia, Norway and Turkey). In Germany, this will be provided, as in the past, by the German Academic Exchange Service (DAAD).
ERASMUS+ Programme Countries
Member states of the European Union:
Belgium, Bulgaria, Denmark, Germany, Estonia, Finland, France, Greece, Ireland, Italy, Croatia, Latvia, Lithuania, Luxemburg, Malta, The Netherlands, Austria, Poland, Portugal, Rumania, Sweden, Slovakia, Slovenia, Spain, The Czech Republic, Hungary, United Kingdom, Cyprus
the EU candidate countries:
and the EWR/EFTA countries:
Iceland, Lichtenstein, Norway
HFU's Right to participate in the ERASMUS Programme
With the ERASMUS Charta for Higher Education (ECHE), HFU has once again been awarded ERASMUS accreditation in Brussels. HFU is thus entitled to continued participation in the ERASMUS programme for the period from 2014 to 2020. HFU's complete international strategy is described in the HFU ERASMUS Policy Statement.
"The ERASMUS+ programme is funded with the support of the European Commission. The sole responsibility for the content of this publication is held by the publisher; the Commission accepts no responsibility for the further use of the information it provides."
Information about the DAAD
Further information and counselling regarding the ERASMUS+ mobility measures can be provided by:
German Academic Exchange Service (DAAD)
National Agency for EU University Cooperation