ERASMUS Staff Mobility Training (STT)

In addition to the mobility opportunities for students and teaching staff, the ERASMUS programme also offers HFU staff mobility opportunities for a period of time in other countries within Europe for training purposes.

Mobility funding is provided for training periods at a partner university with a valid ERASMUS university charter or at a European organisation which is involved in the employment sector or in the area of general and vocational education or youth work.

The exchange of expertise will strengthen skills and provide an impulse for new ideas. An ERASMUS stay abroad also serves to broaden and strengthen professional networks and to further develop HFU's long-term internationalisation strategy.

Who can apply?

All university staff can receive STT funding. The only prerequisite for funding is a standard contract of employment with HFU.

Examples of employment areas:

  • General and technical administration
  • Libraries
  • Specialist areas
  • Faculties
  • Finance
  • International Center
  • Press Office
  • Academic Counselling
  • Technology & Transfer
  • Professional Education

What can I do abroad and where can I go?

As can be seen in the introductory information of the ERASMUS staff mobility for training and professional development there are many and varied opportunities within the ERASMUS programme countries (see list of countries under "Overview ERASMUS+ Programme), for example:

  • Participation in lectures or teaching observations at ERASMUS partner universities
  • Job shadowing, for example in labs, libraries, the press office or the admissions office of ERASMUS partner universities, with exchange of ideas and experiences
  • Attending an International Staff Week (preferably at one of our partner universities)
  • Participation in language courses if necessary for daily work
  • Job shadowing in companies
  • Participation in workshops and seminars
  • Other training measures as agreed

Before departure a training programme will be agreed with the host organization to define the exact purpose and aims of your training abroad. (see below "What ERASMUS formalities have to be completed?“ - Mobility Agreement). The contact and form required are available from the International Center.

How long should the period abroad be?

The period of stay should be at least 2 days in duration. Funding can in principle be provided for a maximum of 2 months, however due to limited funds, this is in practice unlikely.

Do I have to be able to speak a foreign language?

Proficiency in English is usually sufficient. If you would rather speak German, simply take a look at our partners in Austria. Of course it is also possible to brush up your Spanish and French, too.

What are the application procedures?

The deadline for the following academic year is always 31 July (e.g. 31.07.2018 for the following academic year 2018/19). Late submissions can only be considered if funding is still available.

Please submit the internal application form for participation in the programme by this deadline.

Please consult your superior in advance as they must be in favour of the period of stay abroad and confirm this in the application form. Due to the limited funds available, some applications may have to be refused.

The decision on funding is made by the International Center after the submission deadline and based on the following criteria:

  • Is there a valid ERASMUS cooperation contract with the chosen partner university?
  • Was a written application submitted using the required application form before the deadline of 31 July for the following academic year?
  • Staff who are applying for ERASMUS funding for the first time should be given funding priority.
  • Only one mobility per person and per academic year should be funded.
  • Existing ERASMUS partnerships should be strengthened.

How do I organize a stay abroad?

Application at HFU
Simply check the list of HFU partner universities on this website and submit the application form to the International Center. The International Center can also help you with the choice of suitable university.

Contact with the host organization
Teaching Observation, Job Shadowing: If your application is accepted, (see under "What are the application requirements?"), the International Center will contact the university in question to find out whether teaching observation/job shadowing is possible in the required area. If so, the International Center will set up the contact between you and the partner university. The International Center will keep you informed about all other formalities and the ERASMUS mobility funding (see "What ERASMUS formalities have to be completed?") The detailed planning of the stay, you do directly with the partner university but the International Center is happy to support you if necessary.

Staff Week/Workshop/Course:
If your application is accepted and you intend to participate in a workshop or course of your own choice, or in a Staff Week recommended by the International Center, you are normally expected to apply directly to the organization in question yourself.

Organization of travel and accommodation
Travel must be arranged and paid for by the applicant. The guest university will provide information regarding accommodation and the closest airport or railway station. From ERASMUS you will receive a fixed amount of mobility funding, (see below under "What expenses can be recovered?"). For insurance purposes a university Travel Expense form (without cost centre) must be completed. Further information can be found in the Road Map which will be sent to you by the International Center before your stay abroad begins.

What expenses can be recovered?

The amount of funding of travel and accommodation costs is calculated using the rates set by the DAAD which are adjusted to the travel distance and the cost of living in each country of destination (see below). Together this amounts to the individual "mobility assistance".

The following are the maximum daily rates for Germany, up to and including day 14 of the stay, for the 4 country groups for the university year 2014/2015.  From the 15th day until the 60th day of stay, funding is 70% of the daily rate listed below.

Destination country



160 EUR


140 EUR


120 EUR


100 EUR

In addition to these daily rates, travel expenses which are standard across Europe and which are calculated according to the real distances between the departure point and location of the mobility, are also reimbursed. The following maximum rates can be reimbursed:

Distance (km)

Rate for travel

100 – 499

180 EUR

500 – 1,999

275 EUR

2,000 – 2,999

360 EUR

3,000 – 3,999

530 EUR

4,000 – 7,999

820 EUR

8,000 and more

1,100 EUR

Please note: HFU reserves the right to reduce the duration of funding in relation to the length of stay, regardless of the funds available. This can mean, for example, that for a total of 8 days in the guest country, only 2 days will be funded. If the actual costs exceed the maximum allowance, the additional costs must be borne by the participant themselves.

Guideline: due to lack of funds, the maximum amount of funding per participant is currently between €700-800 (for travel and accommodation costs together).

What ERASMUS formalities have to be completed?

Upon acceptance of your application by the International Center, the following documents must be completed and submitted:

Before the stay:

  • Grant Agreement: sign before departure and submit original to IC.
  • Mobility Agreement: agree with guest university before departure and submit to IC.
  • Travel expense form: submit over IC.

After the stay:

Can I receive additional financial support if I am a single parent or have a disability?

Disabled staff or those with special needs (e.g. single mothers) can apply to the DAAD for financial support over and above the EU highest rate, at latest 2 months before travelling. This is to cover extra costs incurred by the stay abroad which are not covered by national agencies (e.g. medical insurance).

What are the advantages of an ERASMUS stay abroad?

  • Visit with planned programme
  • Exchange of professional expertise and exposure to new ideas
  • Personal skills development
  • Professional networking development

Who can I contact if I have any further questions?

Ilka Günnel
International Center
07723 920-2556
Furtwangen Campus, Room E 0.07

Overview of ERASMUS+ Programme

The ERASMUS Programme for learning mobility of individuals is carried out at HFU with the aim of supporting the mobility of students and university staff for learning purposes and the transnational cooperation between universities.

Further information about the various types of mobility programmes can be found under the following links:

Student exchange semester abroad (SMS)

Student internship semester abroad (SMP)

Mobility for Teaching Staff (STA)

Mobility for Staff (STT)

ERASMUS coordinator at HFU: Lucia Schwarz


Budget and Timeframe

The EU-funded ERASMUS+ programme has a budget of approximately 14.8 mrd. Euros and will be in place over a time period of 7 years. By 2020 more than 4 million people will have profited from the programme.


The aims of ERASMUS+ are to improve skills and employability, to modernize the system of general and vocational education and to improve child and youth support. More information about ERASMUS+ can be found on the website of the European Commission.

Target group and new changes

The funding will mainly be used to strengthen mobility within Europe and, from 2015 on, it is planned, to a small extent with other parts of the world. By 2020 approximately 2 million students will have profited from ERASMUS+, and among those, over a quarter of a million from Germany. This will include students at every stage of their academic career, including doctoral candidates, who wish to carry out part of their study or an internship abroad. Students can receive a scholarship for up to 12 months during their Bachelor's, Master's or PhD programme. To make a stay abroad more attractive financially, a monthly mobility allowance is available to students especially for countries with higher costs of living. In future, internships abroad will also be possible after graduation. The ERASMUS+ programme also offers students, who wish to complete a Master's degree in Europe, the opportunity to receive an interest-free loan to do so. The current Excellence scholarship offered by Erasmus Mundus, which supports outstanding students wishing to complete a Master's degree in selected European Master's programmes which award the same degree, will be continued under ERASMUS+.

ERASMUS+ also adds to the further internationalization of universities by funding short-term docentships and training periods abroad for teaching and administrative personnel. In addition universities can invite foreign businessmen and women to lecture and take part in multilateral strategic parterships and common innovative projects with other European partners (also from non-academic areas), e.g. in the area of curriculum development or inter-departmental training. To work together with the business world, ERASMUS+ offers funding for the new knowledge alliances. Universities which are interested in getting involved in expanding capacity into third world countries can do so within the international university partnerships of the programme.

Participating countries

Funding for most of the mobility measures and the strategic partnerships will be provided by the national agencies in the 33 countries in the programme,   (28 EU countries, Iceland, Liechtenstein, FYR Macedonia, Norway and Turkey). In Germany, this will be provided, as in the past, by the German Academic Exchange Service (DAAD).

ERASMUS+ Programme Countries

Member states of the European Union:
Belgium, Bulgaria, Denmark, Germany, Estonia, Finland, France, Greece, Ireland, Italy, Croatia, Latvia, Lithuania, Luxemburg, Malta, The Netherlands, Austria, Poland, Portugal,  Rumania, Sweden, Slovakia, Slovenia, Spain, The Czech Republic, Hungary, United Kingdom, Cyprus

the EU candidate countries:
Macedonia, Turkey

and the EWR/EFTA countries:
Iceland, Lichtenstein, Norway

HFU's Right to participate in the ERASMUS Programme

With the ERASMUS Charta for Higher Education (ECHE), HFU has once again been awarded ERASMUS accreditation in Brussels. HFU is thus entitled to continued participation in the ERASMUS programme for the period from 2014 to 2020. HFU's complete international strategy is described in the HFU ERASMUS Policy Statement.

Waiver clause

"The ERASMUS+ programme is funded with the support of the European Commission. The sole responsibility for the content of this publication is held by the publisher; the Commission accepts no responsibility for the further use of the information it provides."

Information about the DAAD

Further information and counselling regarding the ERASMUS+ mobility measures can be provided by:

German Academic Exchange Service (DAAD)
National Agency for EU University Cooperation
Kennedyallee 50
53115 Bonn
Telephone: +49(0)228/882-8877
Fax: +49(0)228/882-555
Email: erasmus(at)